Plugin / Role Based Help Notes

Justin Fletcher



Do you want to give users a private area to share information based on a role they have been assigned?

…this plugin allows you to quickly create a custom post type for user roles. This allows users, with a specific role, the ability to create and edit their own ‘help notes’ providing a private set of notes for use. It can be used for anything else that fits with that role ( e.g. creating and sharing ideas within teams, minutes-of-meetings, formal notes… etc.).

To add new roles to the basic WordPress roles (Administrator, Editor, Subscriber ..etc ) you will need to use another plugin refer to Roles_and_Capabilities and Resources.. Plugins. You can then use one of these plugins ( e.g. User Role Editor ) to allocate users to multiple roles.

So if you want to quickly give a group a private area to share and post ideas/notes ..
1. Create a new role.
2. Add users to the role.
3. Enable the Help Notes from the settings.

A global ‘General Help Notes’ type is also available which is not tided to a specific role, this has the same access/capabilities as the standard WordPress ‘post’ type for write access. Unlike the other Help Notes the General Type is public to read, you can see an example over at an example content page.

There is a widget available to list all users with access to the current Help Note type on display. The user display_name is shown and can be selected by each user within their own profile.


If you select the options for extending functionality through other plugins the following are available for ease of installing..

Admin side Plugins..

  • Role Includer simple interface to handle multiple roles with users. If you wish to hide/mask-out a particular role from “staff” ( such as “Administrator” ) so that staff cannot allocate the higher access level then you can exclude higher roles by using the “Role Excluder” plugin.
  • Email Users allows users within a Help Note group/role to email others.
  • User Switching great tool for admins to switch to test any users access/capability.
  • Simple Page Ordering for easing re-ordering of Help Notes.
  • Post Type Switcher allows users with two or more roles to change the role assigned to a help note, useful if you created a Help Note under the wrong role.
  • Pixabay Images provides a quick method for all enabled roles within Help Notes to upload Public Domain images.

Front End Plugins..

Plugin site

GitHub – Development


10 reviews

Rating breakdown

Details Information



First Released

10 Dec, 2015

Total Downloads


Wordpress Version

3.5 or higher

Tested up to:


Require PHP Version:

5.4 or higher





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